Flowers-Software

Workflow startup

Workflow startup

Flowers-Software

50 employees

Serie A

Employed since 2024

Remote

Rethinking a legacy automation system for clarity and speed

Rethinking a legacy automation system for clarity and speed

Rethinking a legacy automation system for clarity and speed

B2B Product Design

Systems Thinking

User Research

Systems Thinking

UX Architecture

Design system

B2B Product Design

UX Architecture

AI Prototyping

User Research

Systems Thinking

Design System

AI Prototyping

Agentic Coding

Agentic Coding

UI Design

Design system

Agentic Coding

AI Prototyping

UI Design

Automation should make work easier, not leave users unsure about how triggers, actions, and next steps fit together. Automation setup was one of the most complex parts of the product, yet users struggled to set it up successfully and relied heavily on Customer Support for assistance.

Automation should make work easier, not leave users unsure about how triggers, actions, and next steps fit together. Automation setup was one of the most complex parts of the product, yet users struggled to set it up successfully and relied heavily on Customer Support for assistance.

How might we make complex automations easier to scan, configure, and manage with confidence?

How might we simplify

high-volume task management without sacrificing speed, clarity,

or system performance?

How might we make complex automations easier to scan, configure, and manage with confidence?

ROLE

Sole in-house designer leading end-to-end product redesign from research to engineering handoff

Sole in-house designer leading

end-to-end product redesign from research to engineering handoff

Sole in-house designer leading end-to-end product redesign from research

to engineering handoff

COLLABORATION

Cross-functional tight loop with Product Manager, Customer Support (our internal power-users) and Engineering

Cross-functional tight loop with Product Manager, Customer Support

(our internal power-users) and Engineering

IMPACT POST-LAUNCH

80%

of users felt more confident setting up automations on their own

~25%

in support tickets related to automation setup

TL;DR

Challenges

Design decisions

Applied process

Trade-offs

Learnings

The legacy automation builder used a fixed modal with a small viewport, making the overview difficult to scan and navigate. Because the automation list and details lived in separate views, users had to constantly switch back and forth to review, edit, or compare automations, making the experience click-heavy and time-consuming.


As automations grew in complexity, it became harder to understand how triggers, conditions, actions, and settings fit together. Technical wording, unclear hierarchy, and configuration-heavy forms increased cognitive load, while loading every action detail at once also affected performance and made Customer Support troubleshooting harder.


Reusing automation logic was also cumbersome: when similar configurations were needed across automations, users often relied on screenshots to manually recreate setup details elsewhere.

Challenges

Design decisions

Applied process

Trade-offs

Learnings

Challenges

Design decisions

Applied process

Trade-offs

Learnings

REDESIGNED EXPERIENCE

A split-view layout made automations easier to review, compare, and edit in context. Users could also copy content from one automation to another instead of recreating it manually.

A split-view layout made automations easier to review, compare, edit and copy setup between automations.

LEGACY EXPERIENCE

A fixed modal made automation setup hard to review, compare, and understand. Users also had to recreate similar automation setups manually, often relying on screenshots.

Fixed modal made automation hard to review and compare. Users often recreated similar setups manually from screenshots.

Contact

Contact

Contact

pattacini.sara@gmail.com

pattacini.sara@gmail.com

pattacini.sara@gmail.com

© Sara Pattacini 2026

© Sara Pattacini 2026

© Sara Pattacini 2026