Flowers-Software
Workflow startup
Workflow startup
Flowers-Software
50 employees
Serie A
Employed since 2024
Remote
Rethinking a legacy automation system for clarity and speed
Rethinking a legacy automation system for clarity and speed
Rethinking a legacy automation system for clarity and speed
B2B Product Design
Systems Thinking
User Research
Systems Thinking
UX Architecture
Design system
B2B Product Design
UX Architecture
AI Prototyping
User Research
Systems Thinking
Design System
AI Prototyping
Agentic Coding
Agentic Coding
UI Design
Design system
Agentic Coding
AI Prototyping
UI Design
Automation should make work easier, not leave users unsure about how triggers, actions, and next steps fit together. Automation setup was one of the most complex parts of the product, yet users struggled to set it up successfully and relied heavily on Customer Support for assistance.
Automation should make work easier, not leave users unsure about how triggers, actions, and next steps fit together. Automation setup was one of the most complex parts of the product, yet users struggled to set it up successfully and relied heavily on Customer Support for assistance.
How might we make complex automations easier to scan, configure, and manage with confidence?
How might we simplify
high-volume task management without sacrificing speed, clarity,
or system performance?
How might we make complex automations easier to scan, configure, and manage with confidence?
ROLE
Sole in-house designer leading end-to-end product redesign from research to engineering handoff
Sole in-house designer leading
end-to-end product redesign from research to engineering handoff
Sole in-house designer leading end-to-end product redesign from research
to engineering handoff
COLLABORATION
Cross-functional tight loop with Product Manager, Customer Support (our internal power-users) and Engineering
Cross-functional tight loop with Product Manager, Customer Support
(our internal power-users) and Engineering
IMPACT POST-LAUNCH
80%
of users felt more confident setting up automations on their own
~25%
in support tickets related to automation setup
TL;DR
Challenges
Design decisions
Applied process
Trade-offs
Learnings
The legacy automation builder used a fixed modal with a small viewport, making the overview difficult to scan and navigate. Because the automation list and details lived in separate views, users had to constantly switch back and forth to review, edit, or compare automations, making the experience click-heavy and time-consuming.
As automations grew in complexity, it became harder to understand how triggers, conditions, actions, and settings fit together. Technical wording, unclear hierarchy, and configuration-heavy forms increased cognitive load, while loading every action detail at once also affected performance and made Customer Support troubleshooting harder.
Reusing automation logic was also cumbersome: when similar configurations were needed across automations, users often relied on screenshots to manually recreate setup details elsewhere.
Challenges
Design decisions
Applied process
Trade-offs
Learnings
Challenges
Design decisions
Applied process
Trade-offs
Learnings
REDESIGNED EXPERIENCE
A split-view layout made automations easier to review, compare, and edit in context. Users could also copy content from one automation to another instead of recreating it manually.
A split-view layout made automations easier to review, compare, edit and copy setup between automations.
LEGACY EXPERIENCE
A fixed modal made automation setup hard to review, compare, and understand. Users also had to recreate similar automation setups manually, often relying on screenshots.
Fixed modal made automation hard to review and compare. Users often recreated similar setups manually from screenshots.
More projects
More projects
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